Oversees the affairs of all elements of the league
As chief administrator, selects and appoints all managers, coaches, umpires and committees (subject to the approval of the Board)
Represents the League in the State organization. This includes attendance at all State meetings, etc
Receives all mail, supplies and other communications from Babe Ruth Intl and/or Cal Ripken Norcal
Oversees all post-season tournaments hosted by WBL, sanctioned and non-sanctioned
Oversees and coordinates all scheduling with other board members, including but not limited to yearly calendar, opening day, scheduling of fields
Oversees and coordinates with the IO for all League Publicity campaigns, including but not limited to announcements, registration, clinics, seminars, articles, etc.
Responsible for conducting and coordinating all background checks of all volunteers to meet Babe Ruth guidelines, and keeping a log of all approved volunteers
Oversees all long-term development and planning
Vice-President of Baseball
Responsible for the coordination of all activities relating to baseball year round
Coordinates and oversees all activities, including but not limited to: making sure that equipment are distributed to and returned by managers in a timely manner; making sure that all uniforms and awards are distributed in a timely manner; making sure that managers, coaches, and parents are made aware of all meetings, local rules, and conduct expected at all pra;tices and games.
Coordinates with Player Reps in preparing and proposing a list of all division coaches for Board approval and President's selection
Oversees all Manager/Coach activities
Coordinates with and assists the Player Agent and Player Reps in conducting all draft/player selections.
Coordinates with the Safety Officer in making sure that all safety isues are addressed
Coordinates with the Safety Officer and Player Reps to insure that all managers, coaches and players at all levels are receiving proper instruction
Oversees the duties of Umpire Coordinator
Assists the President in overseeing all post-season tournaments hosted by WBL, sanctioned and non-sanctioned
Vice President of Operations
Responsible for the coordination of all activities relating to the administrative functions
Oversees the committees responsible for sponsorship, fundraising, league events, concession stand, booster club, or as may be formed
Assists President in any manner requested
Secretary
Maintains a registry of members and director
Records the minutes of meetings, prepare in written format, and distribute via email
Provide copies of meeting minutes for each board member
Provide attendance roster for each board meeting
Maintain files of all board minutes, attendance rosters, meeting agenda's, activities
Responsible for reserving meeting room
Responsible for sending out notices of meetings
Assists President in posting documents and annual charter application; assists Treasurer in posting all tax documents
Treasurer
Keeps League books and financial records
Assumes responsibility for all League finances
Keeps League books and financial records
Dispenses league funds as approved by the Board
Repors on status of league funds
Prepares and submits league tax returns, etc.
Prevides approved budgets (and coordinates with each budget discipline regarding use of budgets) to all committees
Player Agent
Conducts annual tryouts (in coordination with VP baseball)
Responsible for player selection (conducts drafts, coordinates scheduling of drafts with VP Baseball)
Responsible for checking birth records and eligibility of all players
Supervises and coordinates the transfer of players between divisions, either up or down in age
Assume responsiblity of prime coordinator of all player drafts, including but not limited to sponsorship/player issues, financial or other family issues (including all issues of a delicate nature that need not be made public)
APPOINTED OFFICERS
Safety Officer
Coordinates all safety activities including supervision of Safety Awareness Plan
Ensures safe playing conditions
Coordinates reporting and prevention of injuries
Solicits suggestions for making conditions safer
Reports suggestions Board for futher review
Obtain, update and maintain First Aid Kits throughout the fields
Player Development
Responsible for overseeing all programs and development opportunities relating to managers, coaches and players
Coordinates with the VP and Player Agent to schedule, conduct and monitor all clilnics, seminars, or other development affairs
Prime contact with high school/middle school coaches. Works with school coaches to tailer all development progarms to act as a feeder programs to the schools
Responsible for monitoring and evaluating the development and progress of all managers and coaches in the League. Diligently works to continuallyt teach managers and coaches correct basic player skills
Institues and updates all printed development vehicles, sucha as manuals, flyers, internet correspondence, etc.
Responsible for making informaiton available to all managers,, coaches and players as appropriate
Information Officer
Manages the league official home page at windsorbaseball.org
Manages the online registration process (coordinating, updating and maintaining on-line registration)
Ensures that League news are updated on a regular basis
Collects, posts and distributes important informaton on League activities to Cal Ripken Norcal, public, league members and media
Prepare forms and handouts for registration (forms, volunteer signup forms, contact list of directors, clinics, coaches and umpire clinics)
Contact all scholarship players regarding work details
Equipment Coordinator
Responsible for the upkeep and maintenance of all player equipment
Coordinates with the VP and PR's of all divisions to receive all equipment bags back from the managers at the end of season
Maintains an inventory of all equipment in each bag to ensure that all equipment is returned and that requipment whcih has exceeded its life expentancy is replaced
Inspects all equipment, removing damages, worn, or unsafe equipment, and replaces with the new equipment
Orders all new equipment
Maintains inventory of reserve equipment
Prepares all equipment bags for distribution each new season with size appropriate equipment for each division
Provides scorebooks and pitch-count books to appropriate teams
Coordinates with the VP and PR's to make sure that all equipment bags are distributed to managers by/on draft day for each league
Uniform Coordinator
Responsible for ordering and distributing all uniforms for players and managers, including the regular season, all-stars and other post-season teams to PR's
Work directly with Equipment Coordinator to calculate League needs
If changing styles, get samples to be reviewed by board
Prepare and distribute to PR's/teams uniform issue form to track jerseys
Order Travel Teams if approved
Responsible for ordering and distributing all trophies and medals for players to PR's
Sponsorship Coordinator
Contact and maintain relationships with sponsors
Responsible for ordering and distributing plaques to sponsors at season completion
Responsible for ordering all sponsorship signs
Responsible for the coordinating of all sponsorship activities, including but not limited to: in-season team uniforms, outfield signs
Coordinates with the Treasurer to make sure that all sponsorships are paid
Coordinates with the Uniform Coordinator to ensure correct team team colors and sponsorship logos are used. You need to get list of sponsors, colors, logos and team sponsoring to Uniform Coordinator.
Coordinates with other board members to make sure correct sponsorship signs are attached to outfield fencing
Other Directors:
Concession Stand Director/Committee
Secure enough personnel for operation of stand with the Auxilliary/Boosters club. Set up schedules for concession duty with Volunteer Coordinator.
Select meny and set up pricing.
Secure necessary supplies; maintain records, turn in funds to Treasurer
Field/Equipment Maintenance Director
Equipment: in charge of all field equip. Make sure all tractors and any other mechanical devices are in working order. Responsible for making sure each field has enough rakes, shovels, etc. Will bring before the Board of Directors any major repairs that need to be done for approval.
Field: in charge of maintaining fields for use. Include but not limited to mowing, purchasing supplies (chalk, etc);
Parent's Auxiliary Director
Gather all information of league events from VP of Operations. Work with chairpersons for these events to provide volunteers.
Umpire Chief
Recruit new members - online registration or contact high school baseball players
Conduct/organize clinics on Rules and Regulations
Make sure all umpires have copy of any special ground rules
Schedule umpires to all league games via online
Notify Player Rep/umpires of any changes (cancellations, rain out, rescheduled games)
